JERSEY MOTOR CYCLE & LIGHT CAR CLUB PRIVACY NOTICE

Jersey Motor Cycle & Light Car Club (JMC & LCC) respects your privacy and we will only use your information in the way we describe in this notice.  When using your information we aim to be fair and transparent, and to follow our obligations under Jersey Data Protection Laws.  Your information is used for administering club membership, activities and competitions.

Jersey Motor Cycle & Light Car Club (JMC & LCC) is the date controller for the purpose of GDPR and the Data Protection Act 2018.  Our address is:  The Chequered Flag, Les Charrieres du Boulay, Trinity, Jersey, JE3 5AS.  Our Club contact for privacy and data is Carol Le Viellez, and the contact details are:-

Telephone: 01534 852952 or email: secretary@jerseymotorsport.com

Collecting your information

We collect your information when you fill in membership application forms and competition event entry forms.  You can give us your information using paper forms or online forms.  The information you give us may include your contact details (name, address, telephone number, email address) personal information and identifiers (date of birth, membership number, competition licence number), and other information (vehicle details).  When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us that information.

If you are under 18 years old, we will also ask for information from your parent or guardian.

Using your information

We use your information when you first apply to become a member of the JMC & LCC and then to administer and renew your club membership, and provide you with member benefits.  We will also use your information when you enter club events.  For competitions, we will publish some of your information in the programme and the results, which will be in the public domain.  Your information is used in these ways to fulfill our contract with you.

We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest.  You should let the contact and next of kin know that you have given this information to us.

We will not sell your information to another organization.

To support your lifetime relationship with motor sport and JMC & LCC we may keep your information indefinitely, unless you ask us to delete it.

Sharing your information

We may share your information with the Motorsport UK and Auto Cycle Union (ACU) as required by its General Regulations for governing motor sport, with other registered clubs, with medical personnel, or any other person if we have to comply with a legal obligation.  We may also share your information with service providers, for example to print programmes.

Our Website

When you use our club website we may collect information about you, in particular your IP (internet protocol) address, by using cookies.  Cookies help us to recognize you when you return to the website, and they may also help you to login securely to our online entry and payment services.

The Club website might contain links to other websites and if you follow links to other websites, please review the privacy policy for each site because we cannot be responsible for information you share on those sites.

Security for your information

Your information is held securely by us.  We will take all reasonable steps, and will put in place appropriate security measures, to protect your information.

Your rights

• You may ask us not to process your information for marketing purposes
• You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
• You may ask us to stop using your information and to delete it, although we maintain a skeleton set of your information.  If you ask us to do this we will not be able to continue contact with you.
• You may make a complaint to the Office of the Information Commissioner, 2nd Floor, 5 Castle St, St Helier, Jersey JE2 3BT

For the purposes of the annual Jersey Rally events, we also collect the following information.

As required by Motorsport UK, the Club, as organizer of rally motorsport events, is required to visit and inform each householder affected by a “closed road” rally event of the intended road closures.  In order to demonstrate that we have visited each property, Club members engaged in the PR visits will ask for and record the householder’s name, address and telephone number.  A number of relevant questions pertaining to the event are asked and answers recorded.  This data is held centrally through ArcGIS – a mapping product supplied by Digimap Ltd.  We will hold this data for a period of no more than 6 months, at which point it is deleted.  

This privacy notice was updated on 31 May 2024 and we will communicate any changes to you.